Promotional Support Opportunities

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PLENARY SPONSORED SYMPOSIUM ​     (non-CME Industry Session)
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Company plenary sponsored symposium up to 90 minutes, Program subject to the approval of the Scientific Committee.  Includes: hall rental, standard audio/visual equipment, display table

  • For “Platinum Supporters” only
  • Permission to use the phrase: “Official symposium of the 9th World Congress of the World Institute of Pain (WIP 18)”
  • ​Sponsored Symposia Programs will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline)
  • Time Slots will be published soon and are allocated on a first come, first served basis, and according to level of support​
  • Industry sessions will be clearly indicated in the meeting timetable/Program as: "Industry Session not included in the main event CME/CPD credit offering
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​
The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress.​
PARALLEL SPONSORED SYMPOSIU​M​      (non-CME Industry Session)
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Company parallel sponsored symposium up to 90 minutes, Program subject to the approval of the Scientific Committee.  Includes: hall rental, standard audio/visual equipment, display table

  • “Official symposium of the 9th World Congress of the World Institute of Pain (WIP 18)”
  • ​Sponsored Symposia Programs will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline) 
  • Time Slots will be published soon and are allocated on a first come, first served basis​
  • Industry sessions will be clearly indicated in the meeting timetable/Program as: "Industry Session not included in the main event CME/CPD credit offering"
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event

The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress.​

MORNING PARALLEL SYMPOSIUM /Meet the Expert     (non-CME Industry Session)
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Company parallel sponsored symposium up to 60 minutes, Program subject to the approval of the Scientific Committee.  Includes: hall rental, standard audio/visual equipment, display table

  • ​Permission to use the phrase: “Official symposium of the 9th World Congress of the World Institute of Pain (WIP 18)”
  • ​Sponsored Symposia Programs will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline)
  • Time Slots will be published soon and are allocated on a first come, first served basis
  • Industry sessions will be clearly indicated in the meeting timetable/Program as: "Industry Session not included in the main event CME/CPD credit offering"​
  • Breakfast / catering at additional costs
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​
The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress.​
PRODUCT THEATRE
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Meet with attendees and key decision makers to share your new research outcomes, discuss your clinical protocols, and conduct product demonstrations of your new products and services. Product Theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibit hall, which is set up in theater style for 50 attendees. No other sessions of the scientific program will run in parallel but may run concurrent with other corporate sponsors.

Product Theaters provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas

Located in the Exhibit hall, Product Theatre provides an opportunity to:

  • Highlight and demonstrate new and existing products
  • Provide up-to-date research findings
  • Give product details in-depth
  • Demonstrate products
  • Distribute branded materials
  • Only 2018 Supporters/Exhibitors are eligible to organize a Product Theatre ​
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​
BRANDED SEATING CUBES (exhibition area)

The branded Seating Cubes are sturdy, trendy, cool, classic, cheerful, creative, stylish and informal. This multipurpose cardboard stool can be customized to match whatever theme you have chosen for the event.
  • Opportunity to use the branded seats in your Product Theatre session
  • Opportunity to customize the seating cubes
  • 50+ branded seats will be produced
  • Location of seating cubes onsite to be coordinated with Secretariat​
CONGRESS BAGS 
​Supporter will provide delegates' congress bags​​​, in addition to the support fee, subject to approval by the congress organizer.

  • The bag will bear the Supporter’s logo and the Congress name and logo
  • ​​It is the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges.​​
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event
CONGRESS LANYARDS 
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​Supporter will provide lanyards​​​, in addition to the support fee, subject to approval by the congress organizer.   

Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

  • Supporter’s logo to be printed on the lanyards
  • ​Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​
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THE PHOTO BOOTH
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The Photo Booth is an excellent tool to engage with congress attendees. It allows them to have fu​​​n and share their experience. Attendees are given the opportunity to take a photo of themselves and colleagues, using fun props provided by Kenes, and have the photo sent to them via email, text message or directly uploaded to their social media accounts.

  • The booth attracts many attendees and a sponsor would gain exposure by having their branding on the outside of the booth, including their logo on every photo taken. 
  • The exposure will last long after the congress ends as these photos are shared with colleagues, friends and family. ​​​​​​
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​
CHARGING KIOSK
charg.png Fast Charge Technology: Featuring exclusive fast charge technology for 14 devices, with the latest charging standards and utilize integrated circuitry to ensure your phone or tablet are never overcharged. We keep you always charged and always ready.
Fully Customizable: Place your company name and logo/movies on the LCD screen which is attached to the charging station. It’s a great way to leave a lasting impression on the congress delegates.
Works with All Mobile Devices: Compatible with everything from the Apple iPhone and Android to Amazon Kindle and Blackberry.
  • Opportunity to brand the Charging Kiosk with your company name and logo​​​ 
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​

SPEAKERS’ READY ROOM
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Facilities will be available at the Congress Centre for speakers and abstract presenters to check their presentations.

  • The Supporter’s name/or company logo will appear on a sign in front of the room
  • Opportunity to display Supporter’s logo on screensavers at each workstation
  • Opportunity to provided branded/promotional items (branded paper, mousepads, etc.)

CONGRESS NOTEPADS & PENS
​Supporter will provide the Notepads & Pens for all participants, in addition to support fee. 

  • Notepads & Pens will bear the Supporter’s company logo and will be distributed in the participants’ Congress bags.
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event​​

​INTERNET AREA
​There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed. 

​​​Signage near the area with "Sponsored by..." and a company logo 

  • Opportunity to display company logo on screen background, screen saver
  • Opportunity to brand area with your own carpet
  • ​Opportunity to provide branded paper, mousepads and to distribute branded item
  • S​​upport will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event


LAPTOP LOUNGE
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There will be a laptop lounge where attendees may check e-mails using their own laptops. Hospitality and any activities provided will be in compliance with all relevant industry codes. 

  • Opportunity to design your own laptop lounge
  • Opportunity to place your own carpet 
  • Opportunity to place signage in the lounge area
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event ​​
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WELCOME RECEPTION / NETWORKING EVENT
20150319_ADPD2015_1466_WEB.jpg Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.
  • Supporter's logo on sign at the entrance to the Welcome Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event
COFFEE BREAKS
Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.  

  • Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event ​
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HOSPITALITY SUITES/MEETING ROOMS

An opportunity to hire a room at the venue that will be used as a Corporate Suite. The supporting company will be able to host and entertain its guests throughout the event. Companies will have the option to order catering at an additional cost. Hospitality provided will be in compliance with all relevant industry codes. 

  • Opportunity to brand the corporate suite​ ​​


ADVERTISING SUPPORT OPPORTUNITIES


FINAL PROGRAM
Full inside page color advertisement in designated section of the Final Program.

The Final Program will contain the timetable, information about the scientific Program and other useful information.​ It will be distr​ibuted to all registered participants in the Congress bags.​
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PROMOTIONAL MATERIAL
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Inclusion of one-page promotional material in the participants' Congress bags.  
Material should be provided by the Supporter and approved by the Secretariat. 
Supporters' product information will be available for all Congress participants
The distribution arrangement will be advised.

 

 

​PROMOTIONAL MAILSHOT - EXCLUSIVE​​ OR JOINT
Image result for emails Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Congress Organizer. 
  • Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred "Subject" to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​"From" field will be WIP 2018
  • Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organiser. 
* In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250.  Content received after the deadline may be processed for an additional fee of € 500.

 

APP PUSH NOTIFICATION

1 "push notification"* sent to all participants** onsite through the mobile app - to be coordinated with Congress Organizer

*(Only available for companies that have an industry symposium or Product Theatre)

​**(Only for those who have accepted to receive such information​)

MINI PROGRAM
  • Support will be acknowledged on the back cover as: ˝Supported by... ˝ and a company logo only​



Please note that it is the Exhibitors'/Supporters' responsibility to comply with the local authority's regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org , Eucomed (represents Medical Technology industry) http://archive.eucomed.org/ and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the promotion of medicines.  Failure to comply with these regulations may not be used as a ground to declare the contract void.  Failure to comply with the rules and regulations will not expose the Organizer to any suits, demands by the Exhibitor/Supporter or any other third party.​


Special Requests

Tailored packages can be arranged to suit your objectives. Please do not hesitate to contact the Support and Exhibition Sales Department to discuss your needs. (Contact information is provided in the General Information section on page 7).

ACKNOWLEDGEMENTS

Please note that all Supporters will be acknowledged in the Industry Support and Exhibition section of the Final Program, on the event website, and with signage during the event 

 
*All pictures are illustrations only.​​​

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